Upgrades At Workplace To Boost Employee Productivity

Truworth Wellness

Sep 16, 2020 • 5 min read

Corporate employees spend an average of 40 hours a week at work, which accounts for nearly a quarter of their time. This highlights their dedication and contribution to the growth of the company.

While it’s natural for employees to focus on achieving organizational goals, it’s equally important for HR and management to create a workplace environment that fosters positivity and happiness. Regularly upgrading the workplace to ensure employee comfort, satisfaction, and engagement can significantly enhance productivity and overall performance.

By investing in thoughtful workplace upgrades, companies create a win-win situation where employees thrive, and employers benefit from improved outcomes. Here are some impactful upgrades you can implement to boost employee productivity and well-being.

1. Ergonomic Furniture: Prioritize Comfort

One of the simplest yet most effective upgrades is introducing ergonomic furniture. Employees spend hours at their desks, and discomfort can lead to poor posture, fatigue, and even long-term health issues like back pain. Here’s what you can implement:

Chairs with Lumbar Support: Adjustable office chairs that support the lower back encourage good posture.
Height-Adjustable Desks: Sit-stand desks let employees switch between sitting and standing, which reduces sedentary behavior.
Keyboard and Mouse Support: Ergonomic keyboards and wrist supports minimize strain during typing.

Comfortable furniture reduces physical stress and helps employees concentrate on tasks without being distracted by discomfort.

2. Lighting: Let There Be Light

Poor lighting can cause headaches, eye strain, and fatigue, while optimal lighting improves focus and energy levels.

Maximize Natural Light: Position workstations near windows to allow natural light to enter. Natural light improves mood and regulates sleep cycles, making employees feel more alert.
Task Lighting: Provide desk lamps with adjustable brightness for tasks requiring focus.
Warm LED Lighting: Replace harsh fluorescent lights with soft, warm LEDs to create a comfortable environment.

By upgrading your lighting, you can create a workplace that feels bright, inviting, and energizing.

3. Collaborative Spaces for Teamwork

Collaboration is at the heart of innovation, but traditional cubicles can sometimes stifle teamwork. Creating designated spaces for collaboration can inspire creativity and make brainstorming sessions more productive.

Open Layouts: Incorporate open seating arrangements with modular furniture that can be rearranged for group discussions.
Breakout Rooms: Equip these rooms with whiteboards, monitors, and collaborative tools to encourage free-flowing ideas.
Technology Integration: Use interactive screens, projectors, and video conferencing tools to enhance collaborative efforts.

Employees working together in a well-equipped space will be better able to tackle challenges and develop innovative solutions.

4. Quiet Zones for Deep Focus

Not all tasks require collaboration. Some demand deep concentration, which can be difficult to achieve in a noisy environment. Quiet zones or focus pods allow employees to work without interruptions.

Soundproof Pods: Install pods or booths for private calls and focused work.
Noise-Canceling Panels: Acoustic panels reduce ambient noise, creating a quieter workspace.
Designated No-Talking Areas: Encourage employees to use these zones for heads-down work.

Providing a balance between collaborative and quiet spaces ensures that employees have the environment they need for all types of work.

5. Technology Upgrades: Invest in Efficiency

Outdated technology slows down workflows and frustrates employees. Upgrading to modern, efficient tech tools can save time and streamline operations.

Faster Computers: Equip employees with high-performance laptops or desktops.
Dual Monitors: Dual screens enhance productivity by reducing the need to switch between tabs.
Collaboration Tools: Use platforms like Slack, Microsoft Teams, or Asana to improve team communication and project management.

A tech-savvy workplace is not just more efficient; it’s also more appealing to today’s tech-savvy workforce.

6. Wellness Amenities: Foster a Healthy Workforce

Employee health directly impacts productivity. By incorporating wellness amenities, you show your team that their well-being is a priority.

Standing Desks and Treadmill Desks: Encourage movement throughout the day.
Relaxation Zones: Create spaces with comfortable seating, calming decor, and even nap pods to help employees recharge.
On-Site Fitness Facilities: A small gym or yoga studio can encourage employees to stay active.

Wellness upgrades create a happier and healthier workforce, leading to fewer sick days and higher productivity.

7. Refresh Break Areas with Personality

Break areas are more than just a place to eat lunch—they are where employees relax and recharge. Transforming these spaces can boost morale and encourage meaningful interactions.

Comfortable Seating: Add couches, beanbags, or other cozy furniture.
Entertainment Options: Include games, books, or even a TV for quick breaks.
Healthy Snacks: Stock the pantry with fresh fruits, nuts, and beverages.

An inviting break area makes employees feel valued and provides them with a space to unwind and refocus.

Fun Ways To Become More Healthy And Productive At Work

8. Incorporate Greenery and Biophilic Design

Plants and natural elements improve air quality and create a calming atmosphere. A greener workplace not only looks great but also reduces stress and increases productivity.

Potted Plants: Place small plants on desks or windowsills.
Living Walls: Install vertical gardens for a striking, natural aesthetic.
Outdoor Spaces: If possible, create an outdoor seating area for breaks or meetings.

Biophilic design connects employees to nature, promoting mental clarity and focus.

9. Employee Feedback Mechanisms

Regularly gathering employee feedback ensures you’re making upgrades that truly matter.

Pulse Surveys: Use quick surveys to check in on employee needs and concerns.
Suggestion Boxes: Encourage anonymous ideas for improvement.
One-on-One Meetings: Hold regular check-ins to understand employee challenges.

When employees see their input being implemented, it builds trust and boosts engagement.

10. Learning and Development Opportunities

Offering skill-building resources makes employees feel invested in their growth. A culture of continuous learning fosters innovation and productivity.

Workshops and Webinars: Host regular sessions on relevant topics.
E-Learning Subscriptions: Provide access to platforms like Coursera or Udemy.
Knowledge Sharing: Encourage employees to share expertise through presentations or mentoring programs.

When employees feel their professional development is supported, they’re more likely to be motivated and productive.

Final Thoughts

Upgrading your workplace doesn’t have to involve massive renovations or a hefty budget. Even small changes can make a big difference in how employees feel and perform. By focusing on comfort, collaboration, wellness, and sustainability, you can create an environment that empowers employees to do their best work.

Remember, a productive workplace isn’t just about meeting deadlines—it’s about fostering a culture where employees feel supported, valued, and motivated. Start with a few changes today, and watch your workplace transform into a hub of energy, creativity, and success.